Our policy regarding privacy and data security.
Any questions relating to data privacy with EWPS or this policy should be sent by email to firstname.lastname@example.org or you can call Victoria McLagan on 0041 76 683 8415.
What personal Information is held
We may collect and process the following data from you:
If you have provided us with the personal data of another person, there is a clear requirement EWPS for you to confirm that he/she consents to the processing of his/her personal data and that you have informed him/her of our identity as a Data Controller and the nature of the processing taking place. Records will be retained as evidence of this consent.
What is a cookie?
A cookie, also known as a web cookie, or browser cookie, is a data file that is stored on your computer or mobile phone by a web browser, which can collect data such as what buttons have been clicked on, how much time has been spent on a web page, and other actions you may have carried out. Cookies also have the ability to remember actions and record preferences which allow certain pages to be served in a particular way.
Some examples of cookies come in the form of session cookies, which expire as soon as the user leaves the website. Other cookies, such as third party cookies, are set from different websites, like Google, and can be present on your device for months or up to a few years.
Specifically, we use Google Analytics cookies. These cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
Management of cookies
If you have decided that you do not want cookies placed on your device, you can alter your web browser settings so that it alerts you when cookies are sent to it, or you can reject cookies altogether. You can also remove cookies that have already been placed.
However, if you wish to restrict or block web browser cookies which are placed on your computer or mobile device, then you can do this through your browser settings in the Help section, located in your browser menu. Here it will explain clearly what to do.
Most web browsers allow easy management of cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
How will we use the information we hold about you?
We use information held about you in the following ways:
Performance of a contract – We use information held about you to carry out our obligations arising from any contracts entered into between you and us; and to notify you about changes to our services.
Legitimate Interests – We use information held about you to provide you with information, products and/or services that you request from us or which we feel may interest you if relevant to the products or services currently being supplied as part of a contract with EWPS, or in relation to a previous contract with EWPS whereby you are happy to continue to receive such information;
Consent (Direct Marketing)- We use information held about you to provide you with information on products and/or services that you request from us, or which we feel may interest you where you have consented to be contacted for such purposes. Where consent has been provided to EWPS it is a recognised right of the Data Subject that this consent can also be withdrawn. Should you wish to withdraw consent, please email email@example.com or you can call Victoria McLagan on 0041 76 683 8415.
Consent (Website)- to ensure that content from our Website is presented in the most effective manner for you and your device (cookies see above);
We will not share your data with third parties for other marketing purposes unless we have your express consent to do so.
Your rights relating to Personal Data
You have the right to ask us to cease processing your personal data for marketing purposes. We will seek consent (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your data to any third party for such purposes. You can also exercise your right to prevent such processing by contacting us at firstname.lastname@example.org
GDPR gives you the right to access information held about you. Your right of access can be exercised at any time. EWPS operate both a Data Subjects Rights procedure and a Subject Access Rights Procedure to ensure that all rights exercised by data subjects relating to personal data are managed appropriately.
From time to time, our website may contain links to and from our strategic partner(s), partner network(s), strategic sponsor(s), advertiser(s) and affiliate(s). If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
Retention of your information
We take appropriate measures to ensure that any information collected from you is kept secure.
EWPS operate a clear Retention policy and associated Retention Schedule to ensure personal data is kept only for so long as is necessary for the purpose for which such information is used.
If any of your personal data changes, or if you have any questions about how we use data which relates to you, please contact us by email at email@example.com We normally update your personal data within seven (7) working days of any new or updated personal data being provided to us, to ensure that the personal data we hold about you is as accurate and up to date as possible.
Disclosure of your information
As part of our GDPR compliance obligations, we are duty bound to check when personal data may be shared with third parties to ensure that they apply the same or greater controls in terms of data protection. The use of non-disclosure agreements form part of our third-party data sharing controls.
We may disclose your personal information to third parties
EWPS has risk assessed where personal information may be transferred outside the EEA. As part of our own due diligence we have identified that personal data held for and by EWPS resides in the EU. EWPS will continue to monitor this for EWPS considering any 3rd party provider changes in the future. Should a requirement for data to be transferred outside of the EU in future, EWPS will implement controls and safeguards to ensure that equal to or greater data protection measures are enforced and records retained to evidence this.